Acceptable Use Policy

1.1 This AUP applies to all users of the LogbookOS platform, including account holders, Workspace members, dependent members (e.g. students on the EDU Cluster), and any individual who accesses or interacts with the Platform in any capacity.

1.2 This AUP governs use across all Clusters operated under the LogbookOS brand, including Work, EDU, DIY, and any future Clusters. Each Cluster may have additional usage rules documented in its Service Appendix, which supplement (but do not override) this AUP.

1.3 By creating an account or using any LogbookOS service, you agree to comply with this AUP. If you do not agree, you must not use the Platform.

1.4 In this AUP, capitalised terms have the same meaning as defined in the Terms of Service unless stated otherwise.

2.1 You agree to use the Platform only for lawful purposes and in accordance with all applicable laws, regulations, and these policies. LogbookOS is a Software-as-a-Service (SaaS) platform providing AI-powered productivity, education, and project management tools. It must be used accordingly.

2.2 You are responsible for all activity that occurs under your account, including activity by Workspace members or dependent members you have invited or added. If you are a Workspace administrator or educator, you must ensure that all members of your Workspace comply with this AUP.

2.3 You agree to act in good faith, treat other users and our support team with respect, and use the Platform in a manner consistent with its intended purpose.

You must not use the Platform to engage in, facilitate, or support any of the following activities:

5.1 Illegal or harmful activity

• Violating any applicable local, national, EU, or international law or regulation
• Engaging in fraud, money laundering, terrorist financing, or any other financial crime
• Infringing the intellectual property rights, privacy rights, or any other rights of third parties
• Harassing, threatening, defaming, or discriminating against any person
• Distributing or promoting illegal content, including but not limited to child sexual abuse material, content that incites violence, or content that promotes terrorism

5.2 Unauthorised access & interference

• Attempting to gain unauthorised access to any part of the Platform, other user accounts, or connected systems
• Probing, scanning, or testing the vulnerability of the Platform without prior written authorisation
• Interfering with or disrupting the Platform’s infrastructure, servers, or networks
• Introducing malware, viruses, trojans, worms, logic bombs, or other harmful material
• Performing denial-of-service attacks or any action that degrades Platform availability for other users

5.3 Reverse engineering & extraction

• Reverse-engineering, decompiling, disassembling, or otherwise attempting to discover the source code, algorithms, or architecture of any Platform component
• Scraping, crawling, or systematically extracting data from the Platform using automated tools without our prior written consent
• Copying, reproducing, or creating derivative works from Platform features, design, or content

5.4 Resale & unauthorised distribution

• Reselling, sublicensing, renting, leasing, or otherwise commercialising Platform access to third parties
• Providing third-party access to the Platform except through the Workspace team features as described in the Terms of Service
• Sharing login credentials with individuals outside your authorised Workspace
• Redistributing, reselling, or republishing Platform content (including project templates, library content, and downloadable products) outside the Platform without explicit written permission from Em.Skoulikaris LLC
• Using a single account to provide service to multiple unrelated businesses or organisations

6.1 The Platform includes AI-powered features that consume Project Units from your AI Compute pool. These features are provided as productivity and learning aids and are subject to the following additional rules.

6.2 You must not use AI features to:

• Generate content that is illegal, harmful, threatening, abusive, defamatory, or discriminatory
• Generate content that infringes third-party intellectual property rights, including copyrights, trademarks, and patents
• Generate deceptive or misleading content, including deepfakes, fake reviews, impersonation content, or disinformation
• Generate spam, unsolicited commercial messages, or bulk automated communications
• Circumvent content safety filters or guardrails built into the AI models
• Attempt to extract or reconstruct the underlying AI model weights, training data, or system prompts
• Use AI output to make automated decisions that materially affect individuals without human review, particularly in areas such as employment, lending, insurance, or legal matters

6.3 You acknowledge that AI-generated output may contain errors, inaccuracies, or biases. You are solely responsible for reviewing, validating, and deciding whether to rely on any AI-generated output. AI features do not replace professional judgement, legal advice, financial advice, medical advice, or any other professional service.

6.4 We reserve the right to limit, modify, or discontinue specific AI features at any time, including adjusting consumption rates, applying rate limits, or restricting access to certain AI operations where we determine that usage patterns threaten Platform stability or violate this AUP.

7.1 Usage Packs provide metered access to Platform services. Project Units are service-consumption measurements only. They are not currency, stored value, e-money, or financial instruments of any kind.

7.2 You must not:

• Circumvent, manipulate, or attempt to bypass usage metering, quota limits, or any access controls
• Exploit bugs, errors, or vulnerabilities to obtain service access without a corresponding deduction from your Project Unit balance
• Use automated tools, scripts, or bots to artificially inflate, deflate, or otherwise manipulate consumption records
• Attempt to trade, sell, auction, or create a secondary market for Project Units
• Advertise, represent, or treat Project Units as having monetary value outside the Platform
• Transfer, gift, or share Project Units between unrelated accounts or Workspaces except through the internal team allocation features described in the Terms of Service, Section 7.7
• Transfer Project Units between Clusters or between regions

7.3 Any attempt to undermine Project Unit integrity is a material breach of the Terms of Service and may result in immediate account termination, forfeiture of all remaining Project Units, and, where applicable, legal action.

8.1 You retain ownership of all Content you upload, create, or store on the Platform, as described in the Terms of Service, Section 15. However, all Content must comply with this AUP.

8.2 You must not upload, create, store, or transmit through the Platform any Content that:

• Violates any applicable law or regulation
• Infringes the intellectual property, privacy, publicity, or other rights of any third party
• Contains personal data of third parties without a lawful basis under GDPR or other applicable data protection legislation
• Is defamatory, obscene, threatening, harassing, or promotes violence or discrimination
• Contains malware, viruses, or other harmful code
• Is deceptive or designed to mislead

8.3 We do not pre-screen Content, but we reserve the right to review, remove, or disable access to Content that we reasonably believe violates this AUP, the Terms of Service, or applicable law. We will notify you if we take action against your Content, except where notification is prohibited by law or would compromise an investigation.

9.1 You must take reasonable steps to protect your account credentials and prevent unauthorised access. This includes:

• Not sharing login credentials with unauthorised individuals
• Notifying us immediately at security@logbookos.com if you suspect any unauthorised access to your account
• Using strong, unique passwords where supported
• Logging out of sessions on shared or public devices

9.2 You must not:

• Test Platform security or attempt penetration testing without prior written authorisation from Em.Skoulikaris LLC
• Use the Platform to host, distribute, or facilitate phishing campaigns or social engineering attacks
• Attempt to access data belonging to other users or Workspaces
• Overwhelm Platform resources with excessive requests, bulk operations, or any automated activity that exceeds reasonable usage patterns

9.3 Responsible disclosure. If you discover a security vulnerability, we encourage responsible disclosure. Please report it to security@logbookos.com and allow us reasonable time to investigate and patch the issue before disclosing it publicly. We will not take legal action against individuals who discover and report vulnerabilities in good faith and in accordance with this responsible disclosure provision.

10.1 Reporting violations. If you become aware of any activity that violates this AUP, please report it to security@logbookos.com. Include as much detail as possible. Reports can be submitted anonymously, although providing your contact information helps us follow up. We will not retaliate against any user who submits a good-faith report.

10.2 Enforcement. If we determine that a violation has occurred, we may, at our sole discretion, take one or more of the following actions:

• Warning — a written notice identifying the violation and requiring immediate corrective action
• Content removal — removal or disabling of Content that violates this AUP
• Feature restriction — limiting your access to specific Platform features
• Temporary suspension — suspending your account or Workspace for a specified period
• Permanent termination — terminating your account in accordance with the Terms of Service, Section 21
• Forfeiture of Project Units — forfeiture of all remaining Project Units without refund
• Legal action — pursuing civil or criminal remedies where applicable

10.3 Proportionality. The severity of enforcement action will be proportionate to the nature, frequency, and impact of the violation. Minor or first-time violations will typically receive a warning with an opportunity to correct the behaviour. Serious violations — including any attempt to undermine Project Unit integrity, gain unauthorised access, or engage in illegal activity — may result in immediate termination without prior warning.

10.4 Legal reporting. Where we are required by law to report illegal activity to law enforcement or regulatory authorities, we will do so. We may also cooperate with law enforcement investigations and disclose information as required by applicable law or valid legal process.

10.5 Changes to this AUP. We may update this AUP from time to time to reflect changes in our services, legal requirements, or best practices. For material changes, we will provide at least 30 days’ notice via email and/or a prominent notice on the Platform. The current version of this AUP is always available at logbookos.com/acceptable-use.